The Actuals screen is made up of the Needs Action, Matching, Completed, Stock Activity, Bill Payments, Tax Invoices, Repeating and Balancing pages. When you move to the Actuals screen, you will land on the Needs Action page.

The Needs Action

The Needs Action screen is made up of two sections; Invoices and Bank transactions. On the left hand side are the Invoices and right hand side are Bank transactions.

Invoices

Invoices are on the left hand side of the screen.
Columns can be customised to meet your requirements.
Compulsory columns are Due date, Other Party and Amount. Optional columns are Invoice date, Reference and Status.
The search function allows you to search the Invoice table.
A blue token identifies the invoice is uncolded. You can use the search function to filter for uncoded invoices (see example below).

You can also on:

batch payment number eg: #0019
partially paid invoices (See orange token)
invoice/credit note number eg: 2023-007
zero dollar invoices eg: $0.00
Other Party

There are five ways to bring invoices into the Needs Action screen of Farm Focus

Connectors
Invoice scanner
File upload
Manual invoice
Tax invoice.

Transactions

Transactions are on the right hand side of the screen. They record money physically coming in or out of your bank account.
Columns can be customised to meet your requirements.
Compulsory columns are Payment date, Other party and Amount. Optional columns are Reference, Particulars and Code.
The search function allows you to search the Transaction table.

Transactions are recorded in Farm Focus using:

Automated bank feeds
Importing a transaction file from your bank's website
Manually entered from bank statement

Matching

Select the Match tab to match invoices to transactions (or vica versa) as transactions arrive in the bank feed.

Completed

Once bank transactions are matched, they move to the Completed screen. Use this screen to find historical transactions, review and amend coding or add additional attachments to transactions. There are two views:

Transactions - these are the bank transactions (eg Farmlands payment)
Coded lines - these are the individual coded lines

You also can view other financial years or customise the date range.

To find historical information use the search function, or use the drop down arrow to sort.

Transactions can be sort by:

Payment date
Invoice date
Other Party
Reference
Particulars
Bank account
Amount

Coded lines can be sort by:

Payment date
Invoice date
Other Party
Description
Code
GST
Tag
Quantity
Bank account
Amount

Stock Activity

This screen lists all financial (sales/purchases) and non-financial (births, deaths etc) stock events for the financial year selected. They can be sort by:

Event date
Event type
Stock code
Description
Tag
Amount, if applicable
Quantity

You can also record a non-financial stock event from this screen. Select the Non-Financial Event.

Bill Payments

To quickly and efficiently pay your bills, a file can be created from the invoices in Farm Focus and uploaded to your online banking.

The Bill Payment process allows you to export multiple batches to your online banking, and identifies your invoices with a batch number to allow for more efficient matching to bank transactions.

Tax Invoices

This screen lists all tax invoices that have been created and can be sort by:

Payment date
Other party
Reference number
Bank account
Invoiced amount
Balance

Repeating

This screen lists all the manually created repeating invoices. Farm Focus can automatically generate invoices for income or payments that recur regularly, such as monthly rental income or family loan repayment, by creating a repeating invoice. These can be sort by:

Next
Previous
Other party
Frequency
Repeat
Amount

Balancing

This is where you make sure your Farm Focus bank transactions reconcile and balance with your bank account. All transactions are sorted by date order to easily check that the Focus balance matches with your actual bank balance.

Transactions can be made visible by clicking the drop-down arrow next to month-end date.