A coding rule will automatically allocate codes, tags and descriptions to a transaction or invoice.

coding rules are made up of three parts

Criteria

When a transaction or invoice contains information that meets one or more of the criteria below:

  • Other Party contains
  • Reference contains
  • Particulars contain
  • Amount is equal to
  • Bank account

They can then be automatically coded based on the action that has been set in the coding rule.

Action

The action determines what the transaction or invoice is coded to and the $ value or percentage that applies.

Review

Bank transaction coding rules can be applied automatically or set to review.

  • Applied automatically:
     the transaction will be coded, saved and sent to completed.
  • Set to review:
     The transaction will be coded for you and will remain in the Needs action screen for you to review. Click save to send the transaction to complete. 

 

Types of coding rules

  • Regular transactions where the Other Party or Reference remains the same
  • Regular transactions where the amount remains the same
  • Transactions where there is a split between multiple codes or tags
    NOTE: If you want to split a specific code every time it is used, you can set up a Code split rule. An example of this would be splitting GST types on farmhouse expenses.

More information

Create coding rules for invoices

Create coding rules for bank transactions

Code split rules

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