Coding bank transactions

Before the transaction can be moved into the Completed page, you will need to allocate a category and extended code.

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To quickly code your bank transactions you can:

Coding a bank transaction is only necessary for those transactions that don't have an invoice to match (such as bank fees or personal drawings) in which case a bank transaction coding rule can be created to make this process quicker.

To manually code bank transactions, continue reading below.

How to manually code a bank transaction

  1. Open the transaction and click on the Code button.

  2. Click the cross button to directly code the bank transaction. Always match a bank transaction to an invoice first, where possible.

  3. Enter the Category and Extended Code.

  4. Enter a Description and/or Qty (optional).
    NOTE: livestock and milk income transactions will require a quantity when coding.

  5. Enter the Line amount.  

  6. To split the transaction into multiple codes and amounts, click on the + Add new line button at the bottom left-hand side or select the three vertical dots and select Add line below.

  7. Once you have entered a code on the line, the amount will pre-populate with the remaining amount.

  8. Continue coding the transaction until it balances.

  9. Click Save to return to the completed screen or Save and Next, to move to the next transaction on your list.

TIP: When coding a bank transaction the information from the 'particulars' field of your bank transaction will be automatically pre-populated into your description field. This has been requested by Accountants to assist with the end-of-financial year process. The description can be edited deleted or replaced with alternative wording, if you wish.

TIP: You can create a coding rule from within a transaction. Find out more

What about reconciling transactions?

Once a bank transaction has been coded or matched to an invoice, it is considered reconciled and moved into the Completed area.

More information

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