If you manually create bank transactions in Cash Manager Focus, there are some additional pieces of information you should add in livestock transactions. They include:
- The event type
Select Money in for sales or Money out for purchases
- The payment date
Should always reflect the date the transaction occurred in your bank account.
- The Other party
The payee the transaction was paid to or from i.e. the stock agent rather than the farmer.
- The amount paid
Should be inclusive of GST to match your bank statement.
- The correct stock class
Should the stock class be recorded as a ewe hogget or a two tooth?
- The event date
Reflects the date stock came onto the farm or left.
The number of stock recorded on the invoice or credit note.
Live or carcass weight.
- Did you know you can attach your kill sheet or sale/purchase invoice directly to your transactions? Find out more
- Code the transaction to the correct stock class in your database, not necessarily how you class them in the paddock.For example, if you open with 'xxx' number of trade hoggets in Cashmanager, continue to code any related stock events to that stock class, even if the invoice lists them as a younger animal
- If you need to split the transaction between multiple stock classes, adjust the Line amount and use Add new line for additional stock details
- If you sell or purchase stock around balance date, make sure you record the correct event date so that accurate closing stock numbers are captured in the livestock rec
- Be consistent in the way you record stock weights, either all live weight or all carcass weight