Farm Focus Glossary

Understand the terminology for Farm Focus when compared to Cashmanager RURAL

Updated over a week ago

Farm Focus Meaning

Difference to Rural


Subscription admin

The person who pays the bill and has full control


Organisation admin

An account holder who has right to add other users and do everything except pay for the subscription.

Similar to Power user

Reporting access

Can view all parts of the subscription, but cannot change data, but they can change their report settings.

Similar to read-only


A user who cannot change the setup or add users



Needs action

A place in FF where Invoices remain until fully matched to a transaction (unless it is a zero value journal) OR the list of transactions either waiting to be coded, or waiting to be matched to an invoice


Completed View

A view of Transactions that have coded lines applied to them, or transactions matched to a coded invoice. This view may be sorted by any column, filtered for any period, and searched. Transactions may be edited.

Deleting coded lines returns the transaction to Needs Action and unmatching an invoice returns both the invoice and transaction to Needs Action (unless this has been through finalised a GST return)

The completed list can show all Coded lines or just the transactions.

On switched data Completed only shows the last three financial years. Transactions from earlier years are viewed in reports.

Like the old transaction list, but with many enhancements


Farm Focus checks its coded transactions balance against the balance provided daily by the bank feed and alerts the user if there is a discrepancy.

CMR matched to the end of each bank statement page, requiring a line-by-line reconciliation.


Name, address, and bank account number of people you pay or receive income from

Other Party


A document describing purchases we make or revenue we will receive.

In FF invoices must be matched to a bank transaction before they appear in reports.

Special types of Invoices include Tax invoices which are bills you send to contacts and zero-dollar invoices (aka Journals) which contain two lines adding up to a zero value. They go straight to completed without matching.

Invoices stay in the Needs Action until they are fully paid and matched.

Invoices may be set to repeat

CashManager had simple invoicing. These were not connected to transactions.
A Debtors module allowed the creation of Tax Invoices to be sent to Other Parties.
This replaces regular transactions. (Repeating invoices)

Transaction coding rule

Automatically adds a code to a transaction


Invoice coding rule

Automatically adds a code to an invoice line

N/A in Cashmanager

Split coding rule

When a code is applied manually or through a coding rule, the line amount (or the remaining if $0) will be split. Normally for GST allocation but may also be for splitting across tags.

Like the GST split


The process of joining Invoices to transactions.

Multiple invoices can be matched to one transaction Or multiple transactions can be matched to one invoice.

Invoices can be partially paid

New feature to Farm Focus



Budgets are now defined as working plans, baselines or draft plans. They can be moved from one state to another.
Only the working plan can combine the actuals with the planned items to make a live revised view of the year.

Provides structure to budgets to make it clearer about the purpose of each budget

Working plan

The combination of all coded transactions up to the revision date, plus planned items for this and future years.

Revised cashflow

Baseline Plan

A securely saved, locked copy of a working plan. New baselines can be added as the year progresses and at reporting time any baseline in the sequence can be selected.

Like the original, but now allows multiple date-stamped versions.

Draft Plan

A stand-alone, 12-month plan that has its opening balances for the bank, livestock tallies or dairy production. Once promoted to a working plan, the draft will use the actual bank balance, actual livestock numbers and opening dairy production.


Planned Item

The detailed information behind the worksheet


Worksheet List

Coded lines, pending invoices, or planned items


Financial View

Driven by the Invoice date

Like Month 13, but for any month


Chat bubble

A place where you can type a question to the Farm Focus customer support team


Reporting groups

Reporting groups are used to define the meaning of codes so that KPIs can be calculated

Summary Codes


Tags replace enterprise codes. They are free where applied to expense codes, but if revenue codes need to be tagged to say form a virtual farm, then Management tags must be purchased

Now separated into Tags and Management tags

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