You can add a new farm code in two areas of Farm Focus: in your Settings and also within your Invoices.
Add a new code on your Farm Code list in Settings:
Go to your Settings > Codes > Farm Codes
Click on the + symbol at the top right corner of the screen and you will be able to select if you want to add a new Section, Total, Category or Extended code.
Select the option you want and fill in the information required.
Ensure you select the correct KPI Reporting Group for your code for your information to reflect accurately in your reports.
Add a new code directly into the parent code Category in your Settings:
Scroll down to the section or category where you want to add a code i.e. Dairy Livestock - I.C. Hfrs
Click on the three menu dots to see your options and select New Extended code.
Add a new code while you are coding an Invoice in your Actuals:
If you are in your Actuals > Needs Action and are part way through coding an invoice, you can also add a new extended code directly from here.
Click into the coding area and your code list will drop down. At the bottom you will have the option to + Add new extended code
Go through the same process to input the relevant information and save your new code.
Entering code details:
What details to include when you record you new code:
If you’re adding an Extended code, select the Parent Category Code that you want it to sit under i.e. Fertiliser.If you’re adding a Category, select the Section that you want it to sit under i.e. Farm Expenditure.
Enter a code abbreviation i.e. ST and a Name i.e. Soil Testing.
Select the correct GST type. If you’re creating an Extended code, the GST type is inherited from the Category i.e. Fertiliser is 15% claimable (Business type) while Wages are exempt of GST (Exempt type).
If you’re creating a Category code, the GST type reflects the Section it sits under.
There are five Types to choose from:
items such as rebates and other farm income.
Farm working, capital and personal expenses.
Livestock sales and purchases including grazing.
This season’s milk production.
3. Click Done, to save the new code.