Add a new farm code

You can add a new farm code in two areas of Farm Focus: in your Settings and also within your Invoices.

Add a new code on your Farm Code list in Settings:

• Go to your Settings > Codes > Farm Codes

• Click on the + symbol at the top right corner of the screen and you will be able to select if you want to add a new Section, Total, Category or Extended code.

• Select the option you want and fill in the information required.

• Ensure you select the correct KPI Reporting Group for your code for your information to reflect accurately in your reports.

Add a new code directly into the parent code Category in your Settings:

• Scroll down to the section or category where you want to add a code i.e. Dairy Livestock - I.C. Hfrs

• Click on the three menu dots to see your options and select New Extended code.

Add a new code while you are coding an Invoice in your Actuals:

If you are in your Actuals > Needs Action and are part way through coding an invoice, you can also add a new extended code directly from here.

• Click into the coding area and your code list will drop down. At the bottom you will have the option to + Add new extended code

• Go through the same process to input the relevant information and save your new code.

Entering code details:

What details to include when you record you new code:

1. If you’re adding an Extended code, select the Parent Category Code that you want it to sit under i.e. Fertiliser.If you’re adding a Category, select the Section that you want it to sit under i.e. Farm Expenditure.

2. Enter a code abbreviation i.e. ST and a Name i.e. Soil Testing.

GST

Select the correct GST type. If you’re creating an Extended code, the GST type is inherited from the Category i.e. Fertiliser is 15% claimable (Business type) while Wages are exempt of GST (Exempt type).

If you’re creating a Category code, the GST type reflects the Section it sits under.

Type

There are five Types to choose from:

• Income
  items such as rebates and other farm income.

• Expense
  Farm working, capital and personal expenses.

• Stock
  Livestock sales and purchases including grazing.

• Product
  Wool

• Milk solids
  This season’s milk production.

3. Click Done, to save the new code.

More Info

Livestock codes