The main areas of the Actuals screen are:

Needs Action

All actual information is recorded in this area. This includes:

  • Invoices (bills and credit notes) 

  • Bank transactions

  • Non-financial stock events

Matching

Matching makes the process of matching invoices and bank transactions more efficient.

Select the Match tab to match invoices to transactions as transactions arrive in the bank feed.

Completed

All coded and matched financial transactions are located in this area and can be filtered by the following:

  • Payment date

  • Invoice date

  • Other Party

  • Description

  • Code

  • GST

  • Tag

  • Quantity

  • Bank account

  • Amount

You can also view by transactions to filter by reference and particulars. 

Stock Activity

This is a read-only screen that lists all financial (sales/purchases) and non-financial (births, deaths etc) stock events. They can also be filtered by:

  • Event date

  • Event type

  • Stock code

  • Description

  • Tag

  • Amount, if applicable

  • Quantity

To record a non financial stock event, Select the +Non-Financial Event option

Bill Payments

Batch payments can be made directly from the invoices you have created in Farm Focus.

The Bill Payment process allows you to export multiple batches to your online banking, and identifies your invoices with a batch number to allow for more efficient matching to bank transactions.

Tax Invoices

This screen lists all tax invoices that have been created and can be filtered by:

  • Date

  • Other party

  • Reference number

  • Invoiced amount

  • Balance

Repeating

If a feed is not available or there is not an invoice ie bank interest, drawings, you can manually create an invoice. We recommend you do this if the invoice will have a significant impact on your bank balance. To speed up the process you can create a repeating invoice for regular items. This screen lists all repeating invoices and can be filtered by:

  • Next

  • Previous

  • Other party

  • Frequency

  • Repeat

  • Amount

Balancing

All transactions are sorted by date order to easily check that the Focus balance matches with your actual bank balance.

Transactions can be made visible by clicking the drop-down arrow next to month-end date.

Each transaction indicates if it was brought in through a Bank Feed or a manual import, and whether it has been coded or not.

  • Focus Balance
    Sum of coded items only

  • Bank balance
    If using bank feeds, this will reflect your true bank balance 

The Needs Action area

The Needs Action area is made up of two sections; Invoices and Bank transactions.

Invoices and Tax Invoices

Record information about bills, tax invoices and credit notes due to move through your farm bank account.

If you're Invoice basis for GST, you'll also use this section to record all invoices for your GST returns.

Invoices are matched to bank transactions.  Check out how to record an invoice for more information.

Bank Transactions

Bank transactions are recorded in your farm business using:

  • Automated bank feeds  

  • Importing a transaction file from your bank's website

  • Manually recorded from bank statements

Find out more

Sorting the Actuals screens

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