The main areas of the Actuals screen are:
The Needs Action area
The Needs Action area is made up of two sections; Invoices and Bank transactions.
Invoices are on the left hand side of the screen. Invoices are recorded into Farm Focus by using the:
+Record function option
Create tax invoice option
Once your invoices are added into Farm Focus, make sure they are matched to the payment made or the money banked.
If you're Invoice basis for GST, you'll also use this section to record all invoices for your GST returns.
Bank transactions are on the right hand side of the screen. They record money physically coming in or out of your Bank Account. Bank transactions are recorded in Farm Focus using:
Automated bank feeds
Importing a transaction file from your bank's website
Manually recorded from bank statements
Matching makes the process of matching invoices and bank transactions more efficient.
Select the Match tab to match invoices to transactions as transactions arrive in the bank feed.
All coded and matched financial transactions (ie the money has physically come in or out of your bank) are located in this area and can be filtered by the following:
You can also view by transactions to filter by reference and particulars.
This is a read-only screen that lists all financial (sales/purchases) and non-financial (births, deaths etc) stock events. They can also be filtered by:
Amount, if applicable
To record a non financial stock event, Select the Non-Financial Event option
Batch payments can be made directly from the invoices you have created in Farm Focus.
The Bill Payment process allows you to export multiple batches to your online banking, and identifies your invoices with a batch number to allow for more efficient matching to bank transactions.
This screen lists all tax invoices that have been created and can be filtered by:
If a feed is not available or there is not an invoice ie bank interest, drawings, you can manually create an invoice. We recommend you do this if the invoice will have a significant impact on your bank balance. To speed up the process you can create a repeating invoice for regular items. This screen lists all repeating invoices and can be filtered by:
All transactions are sorted by date order to easily check that the Focus balance matches with your actual bank balance.
Transactions can be made visible by clicking the drop-down arrow next to month-end date.
Each transaction indicates if it was brought in through a Bank Feed or a manual import, and whether it has been coded or not.
Sum of coded items only
If using bank feeds, this will reflect your true bank balance
Find out more