Create a tax invoice
You can easily create tax invoices to bill for services and goods supplied by your farm business
Support Team avatar
Written by Support Team
Updated over a week ago

How to create a tax invoice

  1. In the Needs Action screen, click on Create tax invoice.

While you're building your tax invoice, you'll notice there are some fields that you are required to complete. These are:

  • Other Party

  • A description for each coding line

  • A quantity for goods supplied on each coding line

IRD has listed information that every tax invoice must show on their website and you can read more about it here.

Step 1. Build your tax invoice

As you work from left to right adding information Farm Focus will calculate each Line amount and the overall amount due.

  1. Choose a code.
    This is for your own use, the recipient won't see this on their invoice.

  2. Enter a description
    Explain what it is you're supplying. This is a mandatory field per IRD's requirements. You can also record a note which will be displayed on the PDF.

  3. Enter a quantity
    This is also a mandatory field where the value needs to be greater than 0 as it will help to calculate each line amount.

  4. Enter a figure to multiply by (Optional)
    This is an optional field that helps Farm Focus to calculate and display a greater level of detail.

    Check out the scenario below to see how Multiplier can work in your tax invoices.

  5. Enter a unit price
    The unit price is the price you would enter for a per head, kg, ha, bale etc record. Along with the quantity, it will calculate the line amount for you.

TIP: How you can use the Multiplier

The Multiplier helps you calculate a value in your tax invoice.

In the example above:

  • Qty - There are 300 grazing hoggets

  • Multiplier - There is an ave. weight gain of 16kg/head

  • Unit Price - The grazier charges $2.10/kg live weight gain

By using the multiplier, you can show all three elements of the calculation.
This will also be displayed on the PDF.

Step 2. Generate your tax invoice

When you generate your tax invoice, it becomes read-only and an invoice number is allocated. You can edit the Description and/or the Due Date after it has been generated, in case of a typo or incorrect input.

  1. Click Preview & Generate.

  2. Check over the invoice, and when you're happy with it, click Generate Tax Invoice.

  3. Choose to directly email your tax invoice to your customer from Farm Focus. Not only does Farm Focus email a copy of the invoice to the client but it emails a copy to yourself. It also downloads a copy of the invoice, so you have the option to save the invoice in your files.

Your tax invoice will sit in Needs Action until you are able to match it to the corresponding transaction.

TIP: If you're not ready to generate the tax invoice, you can save it as a draft and come back to it later.

Learn more about Customising your Tax Invoice for your business

Learn more about emailing your Tax Invoice directly from Farm Focus.

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