Create a tax invoice

You can easily create tax invoices to bill for services and goods supplied by your farm business

Customer Success Team avatar
Written by Customer Success Team
Updated over a week ago

How to create a tax invoice

  1. In the Needs Action screen, click on Create tax invoice.

While you're building your tax invoice, you'll notice there are some fields that you are required to complete. These are:

  • Other Party

  • A description for each coding line

  • A quantity for goods supplied on each coding line

Read this article here from IRD about the taxable supply information.

Step 1. Build your tax invoice

Complete the header information:

  • Invoice date

  • Due date

  • Other Party

  • Reference - this can be customised for each tax invoice and can be anything you like- common usage includes customer number or order number.

  • Account

Complete the information in teh bode of the invoice:

  1. Choose a code.
    This is for your own use, the recipient won't see this on their invoice.

  2. Enter a description
    Explain what it is you're supplying. This is a mandatory field per IRD's requirements. You can also record a note which will be displayed on the PDF.

  3. Enter a quantity
    This is also a mandatory field where the value needs to be greater than 0 as it will help to calculate each line amount.

  4. Enter a figure to multiply by (Optional)
    This is an optional field that helps Farm Focus to calculate and display a greater level of detail.

    Check out the scenario below to see how Multiplier can work in your tax invoices.

  5. Enter a unit price
    The unit price is the price you would enter for a per head, kg, ha, bale etc record. Along with the quantity, it will calculate the line amount for you.

TIP: How you can use the Multiplier

The Multiplier helps you calculate a value in your tax invoice.

In the example above:

  • Qty - There are 300 grazing hoggets

  • Multiplier - There is an ave. weight gain of 16kg/head

  • Unit Price - The grazier charges $2.10/kg live weight gain

By using the multiplier, you can show all three elements of the calculation.
This will also be displayed on the PDF.

Step 2. Preview and Generate your tax invoice

  1. Click Preview & Generate.

  2. Choose to directly email your tax invoice to your client from Farm Focus. Do this by selecting the checkbox Email to: For this function to be accessible the email address of the client needs to be saved in your Contacts. You can edit/amend your contact list by going to Settings >Contacts. Farm Focus emails a copy of the invoice to the client and to you. It also downloads a copy of the invoice, so you have the option to save the invoice in your files.

  3. Check over the invoice, and when you're happy with it, click Generate Tax Invoice. Information in the tax invoice cannot be changed after it has been generated. When you generate your tax invoice, it becomes read-only and an invoice number is allocated.

Your tax invoice will sit in Needs Action until you are able to match it to the corresponding transaction.

TIP: If you're not ready to generate the tax invoice, you can save it as a draft and come back to it later. If you have saved a tax invoice as draft you will find it on the Invoice side of the Needs Action screen with an orange tag on it.

Learn more about Customising your Tax Invoice for your business

Learn more about emailing your Tax Invoice directly from Farm Focus.

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