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Why is the bank balance in my farm business unbalanced?
Why is the bank balance in my farm business unbalanced?

Regular checks ensure farm bank accounts are balanced, GST returns are correct and your working plan is up to date

Customer Success Team avatar
Written by Customer Success Team
Updated over a week ago

Your farm business could be unbalanced because:

  1. The opening balance entered for your farm business may be different to the The invoice date is independent of the supply date in Dairy Forecaster.

  2. There are duplicate transactions or transactions have been accidentally deleted

  3. There are un-coded transactions dated on or before the bank account balance date

  4. You have a manual bank account and need to enter a closing balance each month

  5. Other - What else can cause an unbalanced account?

1. Opening balance

  1. Go to Settings - Bank Accounts.

  2. Check the opening balance and the date shown against your bank statement.

  3. If the opening balance is incorrect, re-type the opening balance into the opening balance field.

2. Duplicate or deleted transactions

To delete duplicate transactions:

  1. Click the 3 vertical dots on the transaction line. 

  2. Select Delete.

To restore deleted transactions:

  1. Click on the Deleted tab and locate the deleted transaction.

  2. Select the three vertical dots. Click Restore transaction.

3. Uncoded transactions

  1. Click on the transaction line to code the transaction Once coded, the focus balance will update and the  bank account will be balanced

4. Manual bank account

Check your bank to confirm the months closing balance. 

  1. Type the balance into the Bank Balance field. 

5. What else can cause an unbalanced account?

Journal entries

You may have created a transaction in Farm Focus that doesn’t appear in your bank account.  For example, you want to claim the GST for a business related item that was paid for from your personal account. These are called journal entries.

Pending transactions do not appear in daily bank balance

When using bank feeds, on rare occasions, pending transactions may not appear in your daily bank balance. This corrects itself the next day but in your balancing page the bank balance will not match your Farm Focus balance for that particular day. If this occurs, you are able to manually correct the bank balance for that day. This feature should be used with caution and is the exception and not the normal.

Rabobank All In One account.

Rabobank All In One accounts combine your everyday banking with loan facilities. 

  • The Bank balance displayed in the Focus balancing screen is fed directly into your farm business from Rabobank. This is a combined total including loan facilities
    NOTE: You can manually adjust the bank account balance to exclude your loan facilities. Find out more 

  • The Focus balance refers to cash movement only. For more information please visit the Rabobank website

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