If you graze livestock as a component of your farming business there are two steps you need to action in Farm Focus to ensure movements are reflected accurately, and that the income and expediture are coded in the right place.

In the Needs Action screen Select Money In Invoice:

Select the stock code this relates to and enter the correct quantity and weights. The date that they left the farm is the Event Date. This will be recorded as a stock Sale.

Make sure that the dollar amount is $0.00.

Click to Save this Invoice.

When you are making your grazing payments, whether that be monthly installments, progress payments, or a final payment at the end of the term, you will code this as Grazing Expenses, or match to the invoice.

In the Needs Action screen Select Money Out Invoice:

Select the stock code this relates to and enter the correct quantity and weights. The date that they arrived on the farm is the Event Date. This will be recorded as a stock Purchase.

Make sure that the dollar amount is ($0.00).

Click to Save this Invoice.

When you are receiving your grazing income, whether that be monthly installments, progress payments, or a final payment at the end of the term, you will code this as Grazing Income, or match to a corresponding invoice.

TIP: Entering the Liveweights at each event date for when stock leave and enter the farm will ensure that your Reports will show the total kilograms of meat grown on-farm will show the correct figure, helping to understand the efficiencies of the farming system.

To ensure that you are recording your total stock position correctly for your End of Financial Year, use the Livestock Adjustments in your EFS Report to reflect the stock you own, whether they are on or off-farm at the time.

Calculate the number stock grazing away or on-farm, and multiply that by the value of each.

Enter a negative amount if you are grazing someone else's stock on farm.

Enter a positive amount if your own stock are grazing off on another farm.