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Improved invoices and bank transactions - Updates
Improved invoices and bank transactions - Updates

September and October 2023 updates include changes to the invoice form, and bank transactions, and improvements for coding invoices.

Updated over a week ago

These changes have introduced improvements to invoices and bank transactions, as requested by you, such as:

  • one scrollable view, no more pages

  • add a new line anywhere in the invoice

  • bulk delete lines or change GST view

  • uncoded invoices appear in the match screen

  • filter by zero dollar lines or uncoded lines

  • improvements for coding large invoices

  • view as comfortable or compact view, to see more coding lines on the form.

The functionality is the same. An invoice is still an invoice and a bank transaction is still a bank transaction. You'll enjoy a fresh and intuitive experience coding your actuals.

Changes to the invoice

The invoice looks fresh and intuitive and the functions are the same. For this topic, the changes have been divided into several sections:

  • high level overview

  • the header

  • the coding line

High level Overview:

  1. Click anywhere in the header to edit information in the header

  2. Where you can view invoice as GST exclusive or inclusive

  3. Where you can filter coded lines by all lines, zero dollar lines or uncoded lines

  4. Where you can view by comfortable or compact view. Compact view allows more coding lines on the form.

  5. Allows you to select all the lines in the invoice for bulk coding or deleting

The header:

The header will move to edit mode (expanded view) if you click anywhere in the header. To exit out of the header double click anywhere else in the invoice.

  1. Where you can reverse the amount from an expense to income (only available if Invoice Scanner has been used) such as kill sheets

  2. Where you change the view (or filter) of the code lines. The options available are:

    1. All lines (displays all the lines on the invoice and is the default setting)

    2. Uncoded lines (displays only uncoded lines)

    3. Zero dollar lines (displays only zero dollar lines)

The coding lines:

Each coding line sits in its own box. To make changes to the coding line click into it. The coding line will open and can now be edited. To collapse the coding line click anywhere else on the screen.

  1. Allows you to select all the lines in the invoice to bulk code, tag, merge, and delete.

  2. Allows you to select individual code lines to bulk code, tag, merge and delete.

  3. Add additional notes.

  4. Click into the contextual menu (3 dots) to get more options. Add a new line below allows new lines to be added anywhere in the invoice.

Compact and Comfortable view:

  1. You can change the view of coding lines to a compact or comfortable view

  2. A compact view allows more lines to be displayed

Changes to the bank transaction

As with invoices, the bank transaction looks fresh and intuitive and the functions are the same. For this topic, the changes have been divided into several sections:

  • high-level overview

  • the header

  • matching

  • Coding bank transactions

High-level overview:

  1. Where you edit information in the header.

  2. Click the cross button to directly code the bank transaction. Always match a bank transaction to an invoice first, where possible.

The header:

The header will move into edit mode if you click the Edit link or double-click anywhere in the header.

You can make changes to the bank transaction at this point.

NOTE: It is not recommended you make any changes to bank transactions especially if you used bank feeds. Bank transactions should mimic your bank statements.

Matching:

The recommended practice is to match the invoice to the bank transaction. The most likely invoice will be at the top. Uncoded invoices are now visible and are identified by the Uncoded blue token. Uncoded invoices cannot be selected as they need to be fully coded first. You can code uncoded invoices directly from this screen by clicking on the 3 dots and selecting ‘Go to invoice’.

Coding bank transactions:

There will always be some bank transactions you want to code. To code a bank transaction select the cross button (see number 2 under high-level overview) and this will take you straight to the code line. Coding a bank transaction is the same as coding an invoice. Refer to the coding lines section above. The only addition is the option to either save or save and next.

The particulars from your bank transaction field will be automatically pre-populated into the description field. This can be amended if required.

Recommended new process for coding large invoices

The new filter function provides an opportunity to improve the way you code large invoices. Below outlines the improved process:

  1. Filter invoice by zero dollar lines and select all the zero dollar lines

  2. Bulk delete all the zero-dollar lines

  3. Then filter by uncoded lines

  4. Code uncoded lines. Utilise functionality such as coding rules, bulk code, merge, etc. As the invoice lines are coded they will be removed from the uncoded lines filter. They are available if you filter by all lines.

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