How to create an invoice
In the Actuals - Needs Action screen, click on + Record
Select:
- Money in for income
- Money out for withdrawals
1. Enter the following invoice details
Invoice date (this determines the GST period)
Due date (for your reference only)
Other party (also known as contacts) can be created in Settings.
Reference (if required)
The bank account the transaction relates to
The total due amount
2. Enter the transaction code details
The code and extended code for the transaction
A clear description for your reference
Tags and quantities if applicable
Line amount
Additional note (if you want to capture any assumptions or additional information)
TIP: You can break your transaction down by adding lines until the total amount is reached. To do this select Add new line either at the bottom of the invoice or selecting the three dots allows you to add a line below hence a new line can be added anywhere in the invoice.
3. Save the invoice
Click Save when you are finished coding. The invoice will then be showing in the Invoices area of your needs action screen.
What happens next?
Farm Focus will recognise the invoice date and pull the coded lines into the correct GST period, despite not yet being matched to a bank transaction.
When the bank transaction arrives you will match the bank transaction to the pre-coded invoice. The bank transaction date will then reflect in your actual cashflow.
More information