NOTE: It is important that you code an Invoice OR its corresponding Bank Transaction, not both. It is best to code from the Invoice as that is where all of the source information is stored and the item lines are extracted via the Invoice Scanner.
Coding a Bank Transaction is only necessary for those transactions that don't have an invoice to match (such as bank fees or personal drawings) in which case a Bank Transaction coding rule can be created to make this process quicker.
Coding Bank Transactions:
Click on the Other Party header to sort in alphabetical order and bring together similar transactions for coding. Click a second time on the header to sort in reverse order.
Quick select to bulk code multiple items straight from the transaction list
Money out/Money in: If you click to create a Money Out item but you wanted to create a Money in item, you can just make the dollar amount positive and it will automatically change to Money In (and vice versa). Click on +Record to get to Money out/Money in.
TIP: This is great for handling income invoices through the invoice scanner such as livestock income or milk payments. Learn more here.
Create coding rules within the Bank Transaction.
Select the Run coding rules icon (as part of a group) to apply the code for items such as bank fees and drawings, that are the same every time.
Create a Coding rule from the Completed Screen. Go to your Completed Screen and look through your coded lines or transactions. Click into one of your transactions that will be coded the same every time, and click the Coding Rule icon at the top right-hand corner. This will apply the information you have input already into a new coding rule.
Use your keyboard for coding. Use the Tab key to work through your coding lines. Type in the code as a full word or abbreviation and then use the down arrow on your keyboard to choose your code. Hit enter to confirm the code and tab to the next item. Hit Enter at any time to save the transaction.
Use your keyboard to Add New Line. The Add New Line button will highlight once you have coded the previous line, press the Enter key to Add New Line and you can start coding. Once you have applied the code then the amount will auto-populate with the remaining balance. You can overtype this remaining balance to match your line item, and if there is any further balance remaining you can repeat the process and create a new line.
TIP: the red line at the bottom of the screen will keep a tally of how much remaining balance is left to code
Use the Save and Next button to go to the next item on your transaction list. If you are not ready to code that item, click Save and Next and it will keep that transaction uncoded and allow to you go to the next on the list. You can also use your keyboard to tab and highlight the Save and Next button, hit the Enter key and you will be taken to the next item on your list.
If you are matching a bank transaction to an invoice, the most likely Match will appear at the top of the list. This match selection is weighted on the Other Party, dollar amount, date and reference information.